Disclaimer: The documentation below is provided for information purposes only and does not constitute legal advice. The information and links are accurate at the time of publishing and may not apply to some particular situations. Please consult your province’s residential tenancy governing body for more information.
Every landlord needs to send their tenant a written notice every now and then. However, there are deadlines and processes to follow, and each province has its own set of rules.
Since we know how hard it can be to find the proper form that applies to your particular situation, we put together this little guide to help you make sure your tenant notices respect the law, no matter where you are in Canada.
Before you fill out a notice
Take note of the following general advice that will be useful for any tenancy-related claim or dispute:
- If you are a Building Stack user, you can fill out and send select notices directly on the platform. Your tenants can even grant you access to their unit in their absence when they create a ticket.
- The address of the property, and not your address, determines which laws apply to your rental and which form you should fill out. For example, if you live in Nova Scotia, but own a rental building in Ontario, you have to follow the laws and regulations of Ontario.
- In some provinces the official government form is the only acceptable way to deliver a notice to your tenants. Consult your provincial government’s website before writing your own notice from scratch.
- Always keep a copy of any document you are handing your tenants.
- Make sure to keep any receipt, e-mail and other documentation relevant to your claim, especially for rent increases and evictions. In case of a dispute, you will be asked to provide evidence to support your case.
The government of Alberta does not provide landlords any specific forms and notice templates. However, you will find detailed information about tenancy agreements, rent increases, evictions, subleasing and more on this page.
Click here to view a list of all the forms provided by the Residential Tenancy Branch of British Columbia. All forms are in convenient PDF format that can be printed or filled digitally.
Please note that form RTB-7 (Notice of Rent Increase) is also available within Building Stack.
All the forms you will need as a landlord in Manitoba, including tenancy agreements, rent increase notices and eviction notices, are available here. Most of them are printable documents, but you will also find some of them in digital format.
All the forms provided to you by Service New Brunswick are available here, under “Forms for landlords”.
Newfoundland and Labrador
The tenancy-related forms provided by Service NL are available here. They include a standard rental agreement, rent increase notices, a notice to enter premises and more.
Scroll down to the “Landlords” section of this page to find all tenancy-related forms as well as useful guides to help you fill them properly.
The Justice Department of the Northwest Territories has put together a useful guide about rental agreements that contains interesting information for both landlords and tenants. The guide also includes several templates such as a Tenancy Agreement, an Inspection Form and an Application to a Rental Officer.
Visit the website of the Nunavut Residential Tenancies Office to know more about your rights and responsibilities as a landlord. Select forms are also available on the site.
Click here to view a list of landlord forms and their corresponding instructions. The Ontario Landlord and Tenant Board has also prepared a help page with answers to the most frequent tenancy-related questions.
Please note that forms N1 (Notice of Rent Increase), N2 (Notice of Rent Increase for Unit Partially Exempt) and N4 (Notice to End a Tenancy Early for Non-payment of Rent) can be filled out directly on the Building Stack platform.
Prince Edward Island
The Office of the Director of Residential Rental Property of Prince Edward Island provides several forms for landlords and tenants on its website. Click here to download them in PDF format.
The Quebec lease form is available for purchase in most bookstores and office supplies stores, as well as on the Publications Québec website.
Please note that filling out a lease in a language other than French is not permissible in Quebec without the tenant’s express consent. In other words, if your tenant asks for a lease (and a copy of your building rules) in French, you are legally obligated to provide them with those documents.
The Régie du logement also provides various notice templates on its website. To view them, click here and expand the section titled “Models of Notices for Lessors”.
If you are a Building Stack user, you can fill out a Notice of rent increase and modification of another condition of the lease directly on the platform.
Click here to see the list of forms provided by the Saskatchewan Office of Residential Tenancies.
If you are not sure which form to use, this page offers a wealth of information about numerous leasing issues.
If you are leasing properties in Yukon, click here to download tenancy agreements, notices to end tenancy and more. On the same page, you will also find the Residential Landlord And Tenant Handbook, a comprehensive guide that details the rights and responsibilities of landlords and tenants.
We hope you find this guide useful, and we encourage you to save it in your browser bookmarks for future reference.
Would you like to simplify the way you communicate with your tenants and send them important notices? Try Building Stack’s property management software today!
Disclaimer: The documentation above is provided for information purposes only and does not constitute legal advice. The information and links are accurate at the time of publishing and may not apply to some particular situations. Please consult your province’s residential tenancy governing body for more information.